ARCHIVING FOR ARTISTS

SCHEDULE | DIRECTIONS TO THE MINT | SESSION 3 ROOM SCHEDULE

SCHEDULE OF EVENTS

Saturday, October 8, 2016 | Mint Museum Randolph | Charlotte, NC

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10:30-11:00 ARRIVAL AND SIGN IN

Informal introductions

11:00-11:15 WELCOME AND INTRODUCTIONS

Joyce Weaver, Director of Library & Archives, Mint Museum

11:15-11:45 SESSION 1: INTRODUCTION TO ARCHIVES

Lead presenter: Denise Anthony, Lecturer (SILS), UNC-CH

• Part I: Why archive? How to set realistic goals for personal archiving
• Part II: Active archives: Building archives into studio workflow

Full Artists’ Studio Archives handbook available here.

11:45-12:00 COFFEE BREAK

12:00-1:00 SESSION 2: DOCUMENTATION

ARTWORK INVENTORIES

JJ Bauer, Visual Resources Curator and Lecturer (Dept of Art & Art History), Adjunct Instructor (SILS), UNC-CH

• Commercial Artist Databases Comparison Sheet
• Sample Artwork Inventory Form from GYST
• Suggested Categories for Inventory

1:00-2:15 WORKING LUNCH: Archivists’ Perspectives on Placing Artists’ Archives with an Institution

Moderator: Denise Anthony, Lecturer (SILS), UNC-CH

DISCUSSANTS:

• Carey Hedlund, Archivist, Penland School of Crafts
• Ellen Show, Archivist, Mint Museum
• Colin Post, Past Fellow, UNC-CH Artists’ Archives Project
• Tanya Zanish-Belcher, Director of Special Collections and Archives, Wake Forest University

2:15-3:15 SESSION 3: PRESERVATION

OVERVIEW PRESENTATION (2:15-2:20)

Carol Magee, Associate Professor (Dept of Art & Art History), UNC-CH

BREAKOUT SESSIONS (2:20-3:15) — Variable times*

• Storage for Physical Materials: Elizabeth Grab
• Digital Storage and Preservation: Colin Post
  • Digital Storage and Preservation
  • Archival Storage Media
  • Setting Automatic Updates
  • Data Transfer Rates
• Scanning/Re-formatting Physical Media to Digital: JJ Bauer
  • Converting Audio and Video Files
  • Photographing Artwork
  • Scanning Basics
• Archiving Performance, Ephemeral, and Installation Art: Colin Post
• Email, Web, and Social Media Archiving: Kim Henze and Kelsey Moen
• Legacy Planning and Rights Issues: Denise Anthony and Kelsey Moen
• Optimizing Archives for Grant+Residency Applications, Exhibition Planning, and Marketing: Carol Magee, Erin Dickey, and Fannie Ouyang

*Your session schedule can be worked out on the day: You may, for example, attend three short sessions; or one long and one short.

3:15-3:30 BREAK

3:30-4:30: SESSION 4: ONE-ON-ONES WITH ARCHIVISTS

Have a specific question not covered by the planned sessions? Find a team member (we will have signs at our tables) with the expertise that matches your question for a brief one-on-one chat.

4:30-5:00 CLOSING ROUND UP AND DISCUSSIONS

GUIDED DISCUSSION (4:30-4:45)

• Future of artist archives relationships (with community, with archives, etc.)
• Example projects

WRAP-UP (4:45-5:00)

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DIRECTIONS TO THE MINT MUSEUM RANDOLPH

Driving and parking directions are available on the Mint Randolph website.

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 ROOM SCHEDULE FOR SESSION 3

	2:20	2:40	3:00
Ivey	Scanning/Re-formatting Physical Media to Digital: JJ Bauer	Scanning/Re-formatting Physical Media to Digital: JJ Bauer	Scanning/Re-formatting Physical Media to Digital: JJ Bauer
Ivey	Email, Web, Social Media Archiving: Kim Henze, Kelsey Moen	Email, Web, Social Media Archiving: Kim Henze	Email, Web, Social Media Archiving: Kim Henze
Classroom 1	Digital Storage and Preservation: Colin Post (30 minutes)		Archiving Performance, Ephemeral, and Installation Art: Colin Post
Classroom 2	Storage for Physical Materials: Elizabeth Grab	Legacy Planning and Rights Issues: Denise Anthony, Kelsey Moen, Elizabeth Grab (30 minutes)
Van Every	(Open)	Optimizing Archives: Grants, Exhibitions, and Marketing: Erin Dickey, Fannie Ouyang, Carol Magee (30 minutes)